How to turn office space into a thriving in-house flex community

Feel that? Commercial real estate is undergoing a shift.

According to recent data from JLL, office occupancy rates in major US markets hover around 50%, down significantly from pre-pandemic levels. CBRE reports that enterprise tenants now seek 20-30% less space than in previous lease agreements.

For office managers and property owners, this reality presents a challenge - and an opportunity.

Rather than viewing declining traditional occupancy as a setback, forward-thinking office managers are embracing a new model: flex space and coworking communities. This transformation isn't just about surviving - it's about thriving in the new world of work. With the right tools, your underutilized office space can become a dynamic, profitable hub for the future of work.
The tech that offers smart space management

Coworks is a comprehensive space management solution that empowers office managers to make this pivotal transition, from traditional, long lease offices to a flexible, vibrant and tenant-driven community. With automation, enhanced member services, and data-driven insights, Coworks can help you change how you operate and monetize your space.

No matter what we do, time is our most valuable asset. Coworks streamlines essential operations:

- Instant Space Booking: Tenants can easily reserve offices, meeting rooms, and resources through an intuitive platform
- Web-Based Revenue Generation: Sell day passes and meeting spaces directly from your website, creating a consistent pipeline of prospects
- Simplified Administration: Reduce manual tasks and focus on what matters-growing your community

According to Cushman & Wakefield, flexible workspaces are projected to account for 30% of office space by 2030. By automating key processes now, you position your office to capture this growing market sooner than later.

Your members, your tenants, and your community

Today's professionals seek more than just a desk. They want a reason to come an office. That reason isn't the coffee maker or the cross town view, though those help. The reason is the experience.

Coworks helps you deliver:

- Mobile Convenience: A user-friendly app puts space resources at members' fingertips

- Event Discovery: Members stay connected with community activities and networking opportunities

- Profile Management: Easy billing adjustments and profile updates enhance member satisfaction

- Community Connections: Foster relationships between members, transforming your space from a rental to a community

Recent data from CBRE indicates that 65% of enterprises plan to incorporate flex space into their real estate strategy. By creating a compelling community experience, you attract both individual professionals and corporate clients seeking flexible solutions.

Data-Driven Decision Making

When it comes to office strategy, gut feelings aren't enough. Coworks provides the insights you need:

-Space Utilization Analytics: Understand how different areas of your facility are being used

-Peak Usage Patterns: Optimize staffing and resources based on actual demand

-Revenue Metrics: Track and improve your revenue per square foot

-Member Behavior Insights: Make informed decisions about space design and service offerings

Let's talk ROI. JLL research shows that well-managed flex spaces can generate 50% more revenue per square foot compared to traditional leases. With Coworks, office managers report:

- 30% reduction in administrative time
- 25% increase in meeting room bookings
- 40% improvement in member satisfaction scores
- 20% growth in new member acquisition through digital channels

Your Step-by-Step Transformation Plan

1. Assess Your Space: Identify areas that can be converted to flexible use
2. Implement Coworks: Set up the software and customize it to your needs
3. Market Your Evolution: Use Coworks' web integration to attract new members
4. Build Your Community: Leverage member services features to create engagement
5. Optimize with Data: Use analytics to continuously improve your offering

Future-Proof Your Property

The traditional office model is changing, but your business doesn't have to decline with it. By embracing flex space and leveraging Coworks' powerful features, you can:

- Diversify Revenue Streams: Add daily, weekly, and flexible lease options
- Attract Modern Tenants: Meet the needs of both independent professionals and enterprises
- Operate Efficiently: Use automation to do more with less
- Build Community Value: Create a space where people want to be, not have to be

The flex space revolution isn't coming-it's here. As traditional occupancy rates continue to fluctuate, successful office managers are already adapting. With Coworks, you have the tools to not just participate in this transformation, but to lead it.

Don't let your space become another statistic in declining occupancy rates. Transform it into a thriving, flexible community that meets the needs of today's professionals and businesses. With Coworks, you're not just changing your space-you're securing your future in the new world of work.

509 West North Street, Raleigh NC, 27603
Lauren Walker CMO
lauren@coworks.com

www.coworks.com

Coworks is the only community-first, member-driven platform with a mission to create a delightful experience for your tenants and managers alike. With automated booking and billing, a searchable member directory, embedded web forms, robust reporting, and helpful resource management, Coworks puts optimization, and engagement at the forefront - freeing your community managers and operators to focus on cultivating your community. The platform is designed for traditional coworking, enterprise flex space, incubator and entrepreneurship centers, social clubs, makerspaces, and other niche community operations.